Scheduling Calendar
Scheduling Calendars display all activities taking place on your Environments, including Bookings, Changes , and Blackouts. This article will guide you through setting up and managing them.
Requirements
Before setting up the Scheduling Calendar, ensure that you have completed your Scheduling Configuration.
Create a Scheduling Calendar
To create a Scheduling Calendar:
Access the Timeline where you wish to create a Scheduling Calendar.
Click + Add a Calendar in the Calendars section on the right of the screen.
Click + Create a new calendar at the bottom of the list.
Choose Scheduling.
Enter a Name for your new Calendar.
Select the Event Type you want your Calendar to display.
Click Done.
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Event Type options depend on your Scheduling Configuration.
Use the Filters section to define additional filters. For example, to display events with specific statuses only, add an Issue Statuses filter and select desired statuses.
Customize Displayed Event Information
Customize the layout of your Calendar Events to display the information that matters most to you. Here's how:
Open the Calendar Details Panel of an Issue Calendar.
Navigate to the Displayed Information section within the panel.
Choose which fields should be displayed in each of the three different areas: Title, Tags, and Details.
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Only fields with non-empty values will be shown in the Title and Tags areas. Fields added to Details will only be visible in the dialog opened when clicking an event on the Timeline.
Re-order fields by dragging and dropping them.
Click Done to apply your changes.
Create an Event
To create a new Event, you can use one of the following methods:
Drag and Drop
Access the Timeline where you want to add an event.
In the Calendars section on the right side of the screen, choose the Event type you want to create.
Drag it onto the timeline and drop it at the desired location.
The Create Issue dialog will open automatically with the Start and End times pre-filled based on where you dropped the event on the Timeline.
Calendars Menu
Access the Timeline where you want to add an event.
In the Calendars section on the right side of the screen, choose the Event type you want to create.
Click the corresponding Actions button, represented by a three vertical dots icon.
Click Create Event.
This will open the Create Issue dialog. By using this method, you’ll have to manually enter Start and End times values.
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When you trigger the creation of an event, the Create issue screen will open. Ensure you have the necessary Jira permissions to create new issues.
Reschedule an Event
To reschedule an event, you can either resize or move it on the timeline. Here's how:
Resize
Access the Timeline where you want to reschedule an event.
Locate the Event on the timeline.
Drag the Start or End of the event to adjust it.
Move
Access the Timeline where you want to reschedule an event.
Locate the Event on the timeline.
Click and hold the middle of the event.
Drag it to the new desired date and time on the timeline.
When you use either method, the Reschedule screen will appear. Confirm the following fields:
Environment(s) to book: Specifies the environment for the event.
Start time: Indicates the exact start date and time.
End time: Indicates the exact ending date and time.
Exclusive: Checkbox to set whether the rescheduled event should be exclusive or not.
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Ensure that you have the necessary Jira permissions to edit the selected issue.
Edit an Event
To edit an Event belonging to an Scheduling Calendar, follow these steps:
Access the Timeline where you want to edit an event.
Look for the Calendars section on the right side of the screen.
Click the corresponding Actions button, represented by a three vertical dots icon.
Click View/Edit.
Make any necessary changes.
Click Done.
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Ensure that you have the necessary Jira permissions to edit the selected issue.
Remove an Event
To remove an Event from the Calendars section, follow these steps:
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This action will only remove the Scheduling Event from the Calendars section and will not delete the event itself.
Access the Timeline where you want to edit an event.
Look for the Calendars section on the right side of the screen.
Click the corresponding Actions button, represented by a three vertical dots icon.
Click Remove.
Delete an Event
To delete an Event belonging to a Scheduling Calendar, follow these steps:
Access the Timeline where you want to delete an event.
Look for the Calendars section on the right side of the screen.
Click the corresponding Actions button, represented by a three vertical dots icon.
Click Delete.
Click Delete once again to confirm.
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Ensure that you have the necessary Jira permissions to delete the selected issue.